PT Corporate Services provides six corporate secretarial services for Malaysian companies: company incorporation, a named company secretary under the Companies Act 2016, a registered office, SSM filings and annual returns through MyCoID and MBRS, statutory registers and resolutions, and board and AGM support. Together they keep an Sdn Bhd’s statutory file complete, current and ready to be inspected.
Key takeaways
- Six corporate secretarial services cover one statutory file: incorporation, named company secretary, registered office, SSM filings and annual returns, statutory registers and resolutions, and board and AGM support.
- The Companies Act 2016 (Act 777) requires every company to have at least one secretary, appointed within 30 days of incorporation, and to keep a registered office in Malaysia at all times.
- The annual return is due within 30 days of each anniversary of incorporation — it is fixed by your incorporation date, not your financial year end.
- Filings are lodged through SSM’s MyCoID and MBRS portals; registers and resolutions sit behind them as the evidence trail a bank, auditor or buyer will ask to see.
- One firm holding the whole file means nothing falls between the gaps at handover points.
One statutory file, six services
Every Malaysian company carries a single statutory file: its registration details, its officers, its registers, its resolutions and its filings with the Companies Commission of Malaysia (SSM). The six services on this page are not unrelated products — they are the stages of that one file, from the day the company is registered to the day its members meet. Handled together, by one firm, nothing falls between the gaps.
What is a corporate secretarial service?
A corporate secretarial service is the outsourced administration of a company’s statutory obligations under the Companies Act 2016 (Act 777): providing the qualified company secretary the Act requires, maintaining the statutory registers, drafting and recording resolutions, holding a registered office, and lodging the annual return and change notifications with SSM. It keeps the company legally in existence and in good standing; it is not accounting, audit or tax, which report on the company’s finances rather than maintain its legal standing.
It starts with incorporation
A private limited company (Sdn Bhd) begins with company incorporation: a name search and reservation, the incorporation application lodged with SSM through the MyCoID portal, and the notice of registration that brings the company into existence. Getting the first entries right — directors, shareholders, share capital, registered address — matters, because every later filing builds on them.
The appointment the Act requires
Once the company exists, the Companies Act 2016 requires it to have a company secretary — a natural person resident in Malaysia, appointed within thirty days of incorporation, with the office never left vacant for more than thirty days. Our named company secretary service supplies that officer in name and in practice: the person on your file is the person who answers your questions, in plain English, within the working day.
An address the law can reach
Every company must also maintain a registered office in Malaysia — the address to which statutory notices are sent and where the company’s statutory records are kept available. Our registered office service places that address at Menara Mitraland in Kota Damansara, so official correspondence is received, logged and acted on rather than lost in an unattended letterbox.
Filings that never slip
From there, the calendar takes over. The annual return must be lodged within thirty days of the anniversary of incorporation; financial statements are lodged through MBRS; and changes to directors, shareholders, addresses or the constitution must be notified to SSM as they happen. Our SSM filings and annual returns service tracks those deadlines and lodges each document on time, through MyCoID and MBRS.
A paper trail that holds up
Behind the filings sit the registers and resolutions. The registers of members, directors and charges must reflect the company as it actually is, and decisions of the board and the members must be passed and recorded properly to have effect. We keep the registers current and draft the resolutions — so that when a bank, an auditor or a buyer asks to see the file, it holds up.
Meetings, minuted
Finally, board and AGM support: notices, agendas, minutes and the follow-up filings for board meetings and members’ meetings. A private company is not required by the Act to hold an annual general meeting — most decisions can be taken by written resolution — but when meetings do happen they must be convened and minuted correctly, and we make sure they are.
The statutory clock, in one table
| Obligation | Deadline under the Companies Act 2016 | Section |
|---|---|---|
| Appoint the first company secretary | Within 30 days of incorporation | s.236(2) |
| Lodge the annual return | Within 30 days of each anniversary of incorporation (not in the year of incorporation) | s.68(1) and s.68(2) |
| Notify a change of registered office address | Within 14 days of the change | s.46(3) |
| Maintain a registered office in Malaysia | At all times, open during ordinary business hours | s.46(1) and s.46(2) |
Section 46(4) makes contravention of the registered-office requirement an offence carrying a fine “not exceeding fifty thousand ringgit” for the company and every officer in default. The deadlines above are set by the Companies Act 2016 (Act 777) itself, so they do not move with your financial year.
“A company shall have at least one secretary who shall be— (a) a natural person; (b) eighteen years of age and above; and (c) a citizen or permanent resident of Malaysia, who shall ordinarily reside in Malaysia by having a principal place of residence in Malaysia.” — Companies Act 2016 (Act 777), Laws of Malaysia; official reprint published by Suruhanjaya Syarikat Malaysia (SSM), section 235(1).
That single subsection is why the appointment cannot be treated as an administrative afterthought: the secretary is a named individual with statutory duties, not a service account. According to SSM, a person must also be registered as a secretary and hold a valid practising certificate before acting.
Start with a message
If you know which service you need, the pages above go deeper. If you are not sure, that is normal — most enquiries begin with a situation, not a service name. Message us on WhatsApp at wa.me/60165385338 with where your company stands, and we will reply within the working day with what it needs — scope and fee confirmed upfront, before any work begins.
What SSM itself charges
Our fee is quoted and confirmed upfront, and it is separate from what the Registrar charges. According to SSM’s published Table of Fees, the statutory amounts below are the same for every company secretary in Malaysia.
| Payable to SSM | Amount |
|---|---|
| Name reservation | RM50 per 30 days |
| Incorporation, company limited by shares | RM1,000 |
| Annual return, private company | RM150 |
| Annual return, public company | RM500 |
- These amounts do not change with the provider — only the professional fee does.
- A dormant company pays the same annual return fee as a trading one.
- Lodgement runs through MyCoID and MBRS, and only the appointed secretary or the company’s agent may file.
According to SSM’s Practice Directive 1/2017, a late annual return adds an administrative penalty of RM50 to RM200 before the fine under Section 68(9) is considered at all.
Authoritative sources: Suruhanjaya Syarikat Malaysia (SSM) · MyCoID portal (SSM).
Company Incorporation
Registering a new Sdn Bhd with SSM — name search and reservation, incorporation through MyCoID, and the first statutory appointments done correctly from day one.
Named Company Secretary
A named secretary under the Companies Act 2016 who knows your file and answers your questions — not a shared inbox behind a corporate label.
Registered Office
A registered office address at Menara Mitraland, Kota Damansara, for the statutory notices and records every Malaysian company is required to maintain.
SSM Filings & Annual Returns
Annual returns, financial statement lodgements and change notifications filed on time through MyCoID and MBRS, with deadlines tracked for you.
Companies Act 2016 Compliance
Ongoing compliance under the Act — officers, registers, resolutions and lodgements kept in good standing through the year.