Every Malaysian company must have a registered office in Malaysia to which all communications and notices may be addressed, from the date of its incorporation. PT Corporate Services provides a registered office at D12-08, Menara Mitraland, Kota Damansara, Petaling Jaya — with mail handling during business hours and your statutory registers maintained at the same address as your company secretary.
What our registered office service includes
The registered office is the company's official legal address — the place where the law assumes the company can always be reached. Our service makes that assumption true:
- Use of D12-08, Menara Mitraland, Jalan PJU 5/1, Kota Damansara, 47810 Petaling Jaya, Selangor as your registered office of record with SSM.
- Receipt of official correspondence — SSM notices, tax correspondence, bank letters and legal documents — with prompt notification to your authorised contacts.
- Custody of the statutory registers and records that are required to be kept at the registered office, available for inspection during ordinary business hours.
- An office that is actually attended, Monday to Friday, 9:00am to 6:00pm — not a letterbox.
- Preparation and lodgement of the change of registered office with SSM when you move to us.
- Seamless coordination with our company secretary service, so the registers, the filings and the address sit under one roof.
What the law requires
Section 46 of the Companies Act 2016 requires every company to have a registered office in Malaysia, to which all communications and notices may be addressed, from the date of incorporation. The company's statutory registers and records are generally kept at the registered office, although the Act permits them to be kept at another place in Malaysia if the Registrar is notified. When the registered office changes, notice of the change must be lodged with the Registrar within 14 days.
The registered office also matters for service of documents. Documents may be served on a company by leaving them at, or sending them to, its registered office. In plain terms: a letter of demand, a court document or a strike-off warning from SSM is treated as properly delivered once it reaches that address — whether or not anyone actually read it. That single rule is why the choice of registered office deserves more thought than it usually gets.
Registered office versus business address
The two are often confused. The registered office is the statutory address for notices and records; the business address is wherever you actually operate — a shop, a warehouse, a co-working space or a home office. They do not need to be the same place, and for most small and medium companies they are not. A common and entirely proper arrangement is for the company to trade from its own premises while its registered office sits at its company secretary's office. Note that the registered office address appears on the company's public record with SSM and can be seen by anyone who runs a company search.
Why companies use our address
- Privacy. Directors who use a home address put it on the public record. A professional address keeps home and company separate.
- Reliability. Someone is present during business hours to receive notices, sign for documents and alert you the same working day where possible. Official mail does not sit unread.
- One roof. When the registered office, the statutory registers and the company secretary are in the same place, inspections, filings and resolutions move faster and nothing is lost between addresses.
- Stability. Your business premises can move as often as the business needs — the registered office stays put, and no change needs to be lodged with SSM each time.
How it works with us
- Get in touch. Tell us whether this is for a new company or an existing one, via the contact page or WhatsApp.
- Fees confirmed upfront. We confirm the scope and fees before any work begins.
- For new companies — we simply set Menara Mitraland as the registered office within the incorporation application, so the company is compliant from day one.
- For existing companies — we prepare the board resolution and lodge the change of registered office with SSM within the statutory 14-day window.
- Mail handling begins. Incoming correspondence is received, logged and notified to your nominated contacts, with forwarding or scanning arranged to suit how you work.
What you will need to provide
- The company name and registration number (for existing companies).
- Identification documents for directors and shareholders, for our standard know-your-client checks.
- The names, email addresses and phone numbers of the people we should notify when mail arrives.
- Your preferred handling instructions — collect, forward or scan.
The cost of getting it wrong
A stale or unattended registered office is one of the quietest ways a company gets into trouble. Notices are deemed served there even if no one reads them, so a company can miss a summons, a statutory demand or an SSM strike-off warning simply because the mail went to an old shoplot. Failing to lodge a change of registered office within 14 days is itself a breach, and registers that cannot be produced for inspection at the proper address compound the problem. None of this is difficult to avoid — it just requires an address that is genuinely looked after.
Registered office — key facts
- Required in Malaysia from the date of incorporation (Companies Act 2016, section 46).
- All communications and notices may be addressed — and legally served — there.
- Statutory registers are generally kept at the registered office.
- A change of registered office must be lodged with SSM within 14 days.
- Ours: D12-08, Menara Mitraland, Jalan PJU 5/1, Kota Damansara, 47810 Petaling Jaya, Selangor — attended Monday to Friday, 9:00am to 6:00pm.
Can I use my home address as the registered office?
Legally, yes — the Act only requires a registered office in Malaysia. Practically, weigh two things: the address becomes public record on any company search, and official documents are deemed served there, so someone needs to be reliably present during business hours. Many directors decide the small cost of a professional address is worth removing both concerns.
If our business moves premises, must we change the registered office?
Not necessarily. Your operating address can change without any SSM filing, provided the registered office itself stays where it is — which is one of the advantages of keeping it at a stable professional address. If the registered office does change, we prepare and lodge the notification within the 14-day window.
If you want a registered office that is actually watched — with your secretary, your registers and your official mail in one place — message PT Corporate Services on WhatsApp at +6016 538 5338 or email general@pwatan.my. We confirm scope and fees upfront before any work begins. Compliance, handled.
Authoritative sources: Suruhanjaya Syarikat Malaysia (SSM) · MyCoID portal (SSM).
According to Suruhanjaya Syarikat Malaysia (SSM), every company must at all times maintain a registered office in Malaysia to which notices and communications may be addressed, kept open and accessible to the public during ordinary business hours (Companies Act 2016, Section 46). See SSM — Companies Act 2016, Section 46.