Compliance, handled.
Your company, always in good standing.
PT Corporate Services Sdn Bhd is your named company secretary under the Companies Act 2016 — incorporation, SSM filings, registered office and the statutory record, kept quietly in order from Kota Damansara.
The paperwork that lets a company move.
Registers, resolutions, filings and the minute book — the quiet statutory craft behind every company that banks, auditors and buyers trust. Seven plates from the file we keep, so you never have to think about it.
The address the law can reach — statutory notices received, logged and acted on at Menara Mitraland, Kota Damansara.
Registered office
Decisions are only as good as their record — board and members' meetings convened, minuted and filed so they hold.
Board & AGM support
Members, directors, charges — the registers the Companies Act 2016 requires, kept current and open to inspection.
CA 2016 compliance
Prepared ahead of the anniversary, lodged through MyCoID and MBRS, receipted on your file — never a penalty notice.
SSM filings & annual returns
Name search, incorporation and the first statutory appointments — a company whose record starts right.
Company incorporation
Drafted in plain language and explained before anything is signed — you always know what a document does.
Named company secretary
The quiet proof — a file that holds up when a bank, an auditor or a buyer asks to see it.
The glossary…then the file is in order — and it stays that way.
A secretarial practice that answers.
PT Corporate Services Sdn Bhd is a corporate secretarial firm at Menara Mitraland, Kota Damansara — serving companies across Petaling Jaya, the Klang Valley and Malaysia as their named company secretary.
A company secretary is a statutory appointment, but the good ones are something more useful: the person who knows your company's record cold, files before the deadline, and picks up when SSM sends something you don't recognise.
That is the practice here. Incorporations lodged through MyCoID, annual returns and financial statements through MBRS, registers and resolutions kept current — and questions answered in plain language, within the working day.
Everything the appointment should carry.
Six services, one statutory file. From the day your company is incorporated to every change it goes through afterwards, the record stays complete, current and lodged — so good standing is simply your default state.
Five steps, then quiet.
From the first WhatsApp to a statutory file that simply stays in order — this is the shape of the engagement. Drift through the rail; each step is ours to carry, not yours.
The Conversation
Tell us what you're setting up or switching from — over WhatsApp, a call, or coffee in Kota Damansara. We reply within the working day, and you'll know exactly what happens next before anything is signed.
What we put in writing.
Not testimonials — undertakings. Five commitments every client engagement starts with, on paper. Drag through the deck, then open one to read it in full.
The questions directors ask us first.
The quick answers, straight from the Companies Act 2016. Our full FAQ goes further, and each service page goes further still.
Does my Sdn Bhd need a company secretary, and by when?
Yes. Section 235 of the Companies Act 2016 requires every company to have at least one company secretary, and the board must appoint the first secretary within 30 days of incorporation. The office also cannot be left vacant for more than 30 days after a resignation or removal.
What qualifications must a company secretary in Malaysia have?
A company secretary must be a natural person aged 18 or above, a Malaysian citizen or permanent resident, and principally residing in Malaysia. They must also be either a member of one of the professional bodies prescribed under the Companies Act 2016 or licensed by SSM, and be registered with SSM with a current practising certificate before acting. A company cannot simply nominate any employee for the role.
When is my annual return due?
Within 30 days of each anniversary of the company’s incorporation date, in every calendar year except the year the company was incorporated. The deadline is fixed by your incorporation anniversary, not by your financial year end, so it is easy to diarise — and easy to miss if nobody owns it.
Can I use my home address as the registered office?
Legally, any address in Malaysia can serve, but there are trade-offs. The registered office appears on the public record, must be open and accessible during ordinary business hours to receive notices and legal documents, and is where the statutory registers are ordinarily kept. Many companies use their company secretary’s office instead, which keeps home addresses private and ensures official mail is actually received.
The three dates that matter
- 30 days from incorporation — appoint the first company secretary (s.236(2)).
- 30 days from each incorporation anniversary — lodge the annual return (s.68(1)).
- 14 days from any change — notify SSM of a new registered office address (s.46(3)).
“A company shall have at least one secretary who shall be— (a) a natural person; (b) eighteen years of age and above; and (c) a citizen or permanent resident of Malaysia, who shall ordinarily reside in Malaysia by having a principal place of residence in Malaysia.” — Companies Act 2016 (Act 777), Laws of Malaysia; official reprint published by Suruhanjaya Syarikat Malaysia (SSM), section 235(1).
According to SSM, a person who is qualified to act as a secretary must also be registered under section 241 before acting. That is the difference between a firm that names a qualified secretary on your file and one that gives you a shared inbox.
What does SSM itself charge?
Two separate costs sit behind every quote a company secretary gives you. The statutory fees below are set by Suruhanjaya Syarikat Malaysia and are the same whichever firm lodges the document — only the professional fee on top of them differs.
| Payable to SSM | Amount |
|---|---|
| Name reservation | RM50 per 30 days |
| Incorporation, company limited by shares | RM1,000 |
| Annual return, private company | RM150 |
| Annual return, public company | RM500 |
These amounts are taken from the Table of Fees published by SSM. Our services page sets out what the appointment itself covers.
What does it cost to get the filings wrong?
- Annual return lodged late — an administrative penalty of RM50 to RM200 under SSM’s Practice Directive 1/2017, scaling with how late the lodgement is.
- Annual return not lodged at all — a fine of up to RM50,000 under section 68(9), plus up to RM1,000 for each day the offence continues after conviction.
- Registered-office requirement contravened — a fine of up to RM50,000 for the company and every officer in default, under section 46(4).
The administrative penalty is the one most companies actually meet; the fine is the exposure sitting behind it. Both turn on a single diarised date, which is the whole reason the appointment exists.
One conversation,
then it's handled.
Tell us whether you're starting a company, need a named secretary, or want to switch from your current one. We'll confirm the scope and the fee upfront — and reply within the working day, Monday to Friday.
- A named company secretary under the Companies Act 2016
- SSM lodgements through MyCoID & MBRS
- A registered office in Kota Damansara for statutory mail
- The scope and fee confirmed before work begins
+6016 538 5338 · general@pwatan.my · Mon–Fri 9:00am–6:00pm