About PT Corporate Services

Who we are

PT Corporate Services Sdn Bhd is a corporate secretarial firm based in Kota Damansara. Our work is the statutory side of running a Malaysian private company: incorporating new companies with the Companies Commission of Malaysia (SSM), acting as the named company secretary, providing a registered office, keeping statutory registers current, preparing directors’ and members’ resolutions, and lodging annual returns and other filings on time. We serve directors and shareholders in Kota Damansara and Petaling Jaya, across the Klang Valley and Selangor, and throughout Malaysia.

The idea behind the practice is short enough to fit on a business card: compliance, handled. A company’s statutory obligations do not need to be mysterious, and they should never be the reason a director loses sleep. Our job is to keep the company’s file in order, explain what each requirement means in plain English, and raise deadlines before they become problems.

What a company secretary is — and why the appointment matters

Under the Companies Act 2016, every company incorporated in Malaysia must have at least one company secretary. The secretary must be a natural person, aged eighteen or above, who ordinarily resides in Malaysia, and must hold the qualifications the Act prescribes. The board must appoint a secretary within thirty days of incorporation, and the office cannot be left vacant for more than thirty days at any time.

The role is more than a name on a form. In practice, the company secretary maintains the statutory registers, prepares and records resolutions, lodges the annual return, notifies SSM when directors, shareholders or the registered address change, and advises the board on its duties under the Act. When the appointment is treated as a formality, deadlines slip — and the gaps tend to surface at the worst possible moment: a bank facility application, a due diligence exercise, a shareholder dispute. Our named company secretary service exists so that never happens quietly.

How we practise

Three habits define the firm. First, the named secretary is named in practice, not only on paper: the person appointed to your company is the person who knows your file and answers your questions. Second, we work in plain language — you should understand every resolution you sign and every document lodged in your company’s name, and we will explain anything that is not clear. Third, we reply within the working day, and we confirm scope and fee upfront before any work begins, so neither side is ever surprised.

If you are starting a new business, our company incorporation service takes an Sdn Bhd from name search to registration and the first statutory appointments. If you already run a company, the full set — registered office, SSM filings and annual returns through MyCoID and MBRS, statutory registers and resolutions, and board and AGM support — is set out on the services page.

Where to find us

Our office is at Menara Mitraland in Kota Damansara, on the Petaling Jaya side of the Klang Valley, and we are open Monday to Friday from 9:00am to 6:00pm. The quickest way to reach us is WhatsApp; every way to get in touch, including the full address for your map app, is on the contact page.

Whether you are incorporating your first company or moving an existing one to a secretary who answers, the starting point is the same: tell us where the company stands, and we will tell you — plainly — what it needs.

Authoritative sources: Suruhanjaya Syarikat Malaysia (SSM) · MyCoID portal (SSM).

According to Suruhanjaya Syarikat Malaysia (SSM), every Malaysian company must keep a named company secretary and lodge its statutory filings under the Companies Act 2016 — the framework PT Corporate Services works within for every client, from incorporation through the annual return. See SSM’s Companies Act 2016 resources.