PT Corporate Services Sdn Bhd is a corporate secretarial practice at Menara Mitraland, Kota Damansara, Petaling Jaya. We act as named company secretary under the Companies Act 2016 and manage the statutory side of running a Malaysian company — incorporation, SSM filings, statutory registers, resolutions and board support — for businesses across the Klang Valley, Selangor and Malaysia.
Key takeaways
- PT Corporate Services Sdn Bhd is a corporate secretarial practice at Menara Mitraland, Kota Damansara, Petaling Jaya, acting for companies across the Klang Valley, Selangor and Malaysia.
- We act as named company secretary under the Companies Act 2016 (Act 777) — the person on your file is the person who answers your questions.
- Scope covers incorporation, SSM filings and annual returns, statutory registers, resolutions and board support.
- Scope and fee are confirmed upfront, before any work begins.
Who we are
PT Corporate Services Sdn Bhd is a corporate secretarial firm based in Kota Damansara. Our work is the statutory side of running a Malaysian private company: incorporating new companies with the Companies Commission of Malaysia (SSM), acting as the named company secretary, providing a registered office, keeping statutory registers current, preparing directors’ and members’ resolutions, and lodging annual returns and other filings on time. We serve directors and shareholders in Kota Damansara and Petaling Jaya, across the Klang Valley and Selangor, and throughout Malaysia.
The idea behind the practice is short enough to fit on a business card: compliance, handled. A company’s statutory obligations do not need to be mysterious, and they should never be the reason a director loses sleep. Our job is to keep the company’s file in order, explain what each requirement means in plain English, and raise deadlines before they become problems.
What a company secretary is — and why the appointment matters
Under the Companies Act 2016, every company incorporated in Malaysia must have at least one company secretary. The secretary must be a natural person, aged eighteen or above, who ordinarily resides in Malaysia, and must hold the qualifications the Act prescribes. The board must appoint a secretary within thirty days of incorporation, and the office cannot be left vacant for more than thirty days at any time.
The role is more than a name on a form. In practice, the company secretary maintains the statutory registers, prepares and records resolutions, lodges the annual return, notifies SSM when directors, shareholders or the registered address change, and advises the board on its duties under the Act. When the appointment is treated as a formality, deadlines slip — and the gaps tend to surface at the worst possible moment: a bank facility application, a due diligence exercise, a shareholder dispute. Our named company secretary service exists so that never happens quietly.
What is corporate secretarial work?
Corporate secretarial work is the statutory administration of a company: keeping the company legally in existence and in good standing with the Companies Commission of Malaysia (SSM). In practice that means maintaining the statutory registers, drafting and recording board and members’ resolutions, lodging the annual return and change notifications on time, and holding a registered office at which the company can be formally reached. It is distinct from accounting, audit and tax, which report on the company’s finances rather than maintain its legal standing.
“A secretary shall be— (a) a member of a body as set out in the Fourth Schedule; or (b) a person licensed by the Commission under section 20G of the Companies Commission of Malaysia Act 2001.” — Companies Act 2016 (Act 777), Laws of Malaysia; official reprint published by Suruhanjaya Syarikat Malaysia (SSM), section 235(2).
That is the qualification test the Act applies, and it is why a company cannot simply nominate a convenient employee to hold the office.
How we practise
Three habits define the firm. First, the named secretary is named in practice, not only on paper: the person appointed to your company is the person who knows your file and answers your questions. Second, we work in plain language — you should understand every resolution you sign and every document lodged in your company’s name, and we will explain anything that is not clear. Third, we reply within the working day, and we confirm scope and fee upfront before any work begins, so neither side is ever surprised.
If you are starting a new business, our company incorporation service takes an Sdn Bhd from name search to registration and the first statutory appointments. If you already run a company, the full set — registered office, SSM filings and annual returns through MyCoID and MBRS, statutory registers and resolutions, and board and AGM support — is set out on the services page.
Where to find us
Our office is at Menara Mitraland in Kota Damansara, on the Petaling Jaya side of the Klang Valley, and we are open Monday to Friday from 9:00am to 6:00pm. The quickest way to reach us is WhatsApp; every way to get in touch, including the full address for your map app, is on the contact page.
PT Corporate Services Sdn Bhd — at a glance
- Address: D12-08, Menara Mitraland, Jalan PJU 5/1, Kota Damansara, 47810 Petaling Jaya, Selangor, Malaysia
- Hours: Monday to Friday, 9:00am–6:00pm
- Phone / WhatsApp: +6016 538 5338
- Email: general@pwatan.my
- Areas served: Kota Damansara, Petaling Jaya, the Klang Valley, Selangor and Malaysia
Whether you are incorporating your first company or moving an existing one to a secretary who answers, the starting point is the same: tell us where the company stands, and we will tell you — plainly — what it needs.
What does the appointment actually put on the line?
Being your named company secretary is not an administrative title — it is the point at which statutory exposure attaches. According to the Companies Act 2016 (Act 777), the penalties below fall on the company and every officer in default, which in practice means the directors. These are the three exposures our file exists to keep closed.
| Where it goes wrong | Exposure on conviction | Section |
|---|---|---|
| Annual return not lodged | Fine up to RM50,000, plus up to RM1,000 for each day the offence continues after conviction | s.68(9) |
| Registered-office requirement contravened | Fine up to RM50,000 for the company and every officer in default | s.46(4) |
| First secretary not appointed within 30 days of incorporation | An offence by the company and every officer in default | s.236(2) |
- We hold the statutory calendar ourselves rather than waiting to be reminded.
- The registered office is a real, attended address, so official correspondence is logged and acted on.
- Changes to directors, shareholders or addresses are notified to SSM as they happen, not at year end.
The administrative penalty comes first and is far smaller: according to SSM’s Practice Directive 1/2017, a late annual return costs a private company RM50 to RM200 depending on how late it is. The fine under Section 68(9) sits behind that, and three consecutive years without a return lets the Registrar strike the company off under Sections 68(8) and 549.
Authoritative sources: Suruhanjaya Syarikat Malaysia (SSM) · MyCoID portal (SSM).