Short answer

The Corporate Registry System (CRS) is SSM’s online platform for company incorporation, company information updates and the lodgement of statutory company documents. Phase 1 commenced on 14 July 2026 and replaced MyCoID and e-Secretary. Your annual return and financial statements did not move with it — those are still lodged through MBRS.

Key takeaways

  • CRS Phase 1 commenced 14 July 2026, replacing MyCoID, e-Secretary and statutory lodgements previously made over the counter.
  • Your annual return still goes to MBRS. SSM’s answer is flat: “Annual returns and financial statements must be lodged through MBRS.”
  • Two SSM fee reliefs both end on 30 September 2026 — the automatic exemption for CRS submissions, and the MBRS 2.0 waiver SSM extended on 30 August 2026 to cover 1 to 30 September.
  • Practice Directive 11/2026 catches local companies with more than one type of share, and all foreign companies. They have until 14 January 2027, and certain CRS share-capital services stay shut to them until they file.
On this page8

What is SSM’s Corporate Registry System (CRS)?

Direct answer

CRS is SSM’s online platform for company incorporation, company information updates and the lodgement of statutory company documents under the Companies Act 2016, the Interest Schemes Act 2016 and the Trust Companies Act 1949. Phase 1 commenced on 14 July 2026. You still reach it by logging in to SSM4U, which was not replaced.

The switch is in writing. Practice Directive 1/2017, revised on 14 July 2026, states that effective from that date all corporate filings, statutory lodgements, incorporation applications and notifications to the Registrar shall be made through CRS. It rests on a rule that was already there:

“All documents required to be lodged with the Registrar under the Act, and all applications for any matters as specified in the Schedule, shall be lodged or made, as the case may be, through the electronic filing system unless otherwise directed by the Registrar.”

— Regulation 3, Companies Regulations 2017, quoted in SSM Practice Directive 1/2017 (Revised)

The handover was not clean. CRS was originally due on 30 June 2026; when it did not start, SSM reopened MyCoID and e-Secretary at 3.00pm that afternoon, and the last legacy lodgement ran at 7.00pm on 7 July 2026.

Which SSM system does each of my filings go to now?

Direct answer

Three systems, not one. Practice Directive 1/2017 (Revised) names SSM’s electronic services as the Corporate Registry System, the Electronic Beneficial Ownership System (e-BOS) and the Malaysian Business Reporting System (MBRS). Incorporation, company information updates and statutory document lodgements go through CRS. Annual returns and financial statements go through MBRS. Beneficial ownership has its own system again, e-BOS.

What you are filingWhich systemBasis
Incorporating a Sdn BhdCRSSSM CRS FAQ
A change of director, company secretary or registered officeCRSPD 1/2017 (Revised), para 5
Other statutory company documents under the Companies Act 2016CRSPD 1/2017 (Revised), para 5
Annual returnMBRSSSM CRS FAQ: “must be lodged through MBRS”
Financial statements and reportsMBRSSSM CRS FAQ: “must be lodged through MBRS”
Beneficial ownership informatione-BOSPD 1/2017 (Revised), para 4

MBRS was not folded into CRS and continues to run, so if someone says your annual return is “in the new system”, ask which one. Our explainer on MBRS, SSM’s XBRL filing system, covers what goes through it; CRS is where appointing a company secretary is now notified, and the appointment steps themselves stay on that page.

What changed about the way a filing is actually made?

Direct answer

The price did not change and the process did. SSM confirms no fee changes were imposed with CRS. What changed is the mechanics: lodgement is split into a Maker role and a Lodger role, one login per account, drafts that expire, and no queue-jumping. None of it alters your obligations under the Companies Act 2016, but all of it changes how much lead time a filing needs.

  • A Maker and a Lodger. CRS splits preparation from lodgement: the Lodger is “responsible for reviewing documents and ensuring that the information entered by the Maker is accurate, authentic and correct”.
  • One session per account. Only one active login session is permitted per account at any given time, so a shared team login no longer works.
  • Drafts expire in seven days, so do not open a lodgement you cannot finish inside a week.
  • No Express Filing. SSM states the facility is not available through CRS — build the buffer into your timeline instead.

Which SSM fee reliefs end on 30 September 2026?

Direct answer

Two, and they expire on the same day. SSM grants an exemption from late lodgement fees for submissions under CRS from 14 July 2026 to 30 September 2026, applied automatically with no application needed. Separately, on 30 August 2026 SSM extended the MBRS 2.0 late-lodgement-fee waiver to cover 1 to 30 September 2026 for annual returns and financial statements.

The CRS exemption is the one most companies never had to ask for: SSM’s announcement says it applies automatically, and that no application is required. The MBRS window is shorter and newer — SSM’s 30 August 2026 announcement sets the extended period as 1 to 30 September 2026 for the annual return and the financial statements and reports, covering only delays of more than seven days up to three months under Practice Directive 1/2017.

Read what these reliefs actually are. Each exempts a late lodgement fee. Neither moves the due date the Companies Act 2016 sets for the document itself, so a filing made in this window is still a late filing — it simply does not attract the fee. Our SSM annual return deadline page sets out the date the Act actually gives you.

Does Practice Directive 11/2026 apply to your company?

Direct answer

Only if you are one of two kinds of company. Practice Directive 11/2026 applies to local companies with members holding more than one type of shares, and to all foreign companies. Those companies must lodge their shares and shareholders information over the counter at SSM’s head office or a state office. There is no fee, and the window runs from 14 July 2026 to 14 January 2027.

The sting is in what it blocks. Affected companies “will not be able to access any of the services as listed in Annexure A” until the information is lodged — and Annexure A is the share-capital and member-register set. It covers notification of changes to particulars in the register of members (subsection 51(1) or 567(4)), the return of allotment of shares (subsection 78(1)) and a notice of alteration of share capital.

So a company whose members hold more than one type of share, or any foreign company, can find an allotment refused in CRS with a deadline of its own already running. If a share transaction is anywhere on your horizon, do the counter filing early. It costs nothing but a trip.

How is CRS running, and what should you do before 30 September 2026?

Direct answer

It is working and it is still being stabilised. SSM reported more than 70,000 transactions successfully processed through CRS as at 10 August 2026. The Ministry of Domestic Trade and Cost of Living has also acknowledged that the first weeks ran into system-performance and user-experience problems, and SSM has a recovery and stabilisation programme running alongside normal service.

SSM’s registry covers more than 718,000 active companies, 1.7 million active businesses and 40,000 active limited liability partnerships, on the figures The Vibes reported in August 2026 — which is why a registry migration is hard to make invisible. In the same report, later phases are expected progressively until the end of 2026, covering sole proprietorships, conventional partnerships, businesses and LLPs — so if you also run an enterprise or an LLP, your turn is coming.

Four things worth doing before the reliefs lapse on 30 September 2026:

  1. Ask your company secretary whether anything slipped in July, and clear it while the CRS exemption applies.
  2. Check whether an annual return or set of financial statements is outstanding, and lodge it through MBRS inside the September waiver.
  3. Establish whether Practice Directive 11/2026 catches you, and start the counter filing if it does.
  4. Confirm your CRS access is real rather than theoretical, and that the account email is one somebody reads.

PT Corporate Services acts as the named company secretary for Sdn Bhd clients from Kota Damansara, Petaling Jaya, and lodges their SSM filings through CRS and MBRS. The annual view of these deadlines is in our guide to company secretarial compliance in Malaysia. This is general information current as at 21 September 2026, not legal advice; SSM’s notices have changed often since July, so confirm the live position on ssm.com.my before a time-sensitive filing. Message us on WhatsApp at +6017 646 5338, Monday to Friday, 9:00am to 6:00pm.

Frequently asked questions

Is MyCoID still available?

No. SSM states that for Phase 1, CRS replaces MyCoID, e-Secretary and various statutory company document lodgement services previously conducted over the counter. The final lodgement through MyCoID and e-Secretary was at 7.00pm on 7 July 2026. Anything still sitting in a MyCoID draft at that point has to be prepared again in CRS.

Do I lodge my SSM annual return through CRS?

No. Asked directly whether annual returns and financial statements go through CRS, SSM answers: “No. Annual returns and financial statements must be lodged through MBRS.” MBRS was not replaced and continues to operate. CRS covers incorporation, company information updates and statutory document lodgements; the annual reporting pair stays where it was.

Does the late-lodgement-fee exemption extend my filing deadline?

No. SSM grants an exemption of late lodgement fees from 14 July 2026 to 30 September 2026 for submissions under CRS, applied automatically. What it removes is the fee for filing late. The due date the Companies Act 2016 sets for the document itself is unchanged, so a filing made inside the window is still late, without the fee attached.

Sources